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The Car Consignment form is a crucial document for anyone looking to sell a vehicle through a consignment dealer. It establishes a clear agreement between the Consignor, who owns the vehicle, and the Consignee, the dealer responsible for selling it. This form outlines essential details such as the vehicle's description, including year, make, model, and VIN, along with any specific conditions or warranties associated with the sale. Importantly, it specifies the minimum selling price and the commission structure, ensuring both parties understand their financial responsibilities. The Consignor retains ownership of the vehicle's title during the consignment period, while also agreeing to maintain insurance coverage. The form addresses potential issues like prior accidents or liens, requiring full disclosure from the Consignor. Furthermore, it stipulates terms for repairs, advertising, and the process for removing the vehicle if it does not sell. Understanding the components of this form is vital for a smooth consignment experience, protecting the interests of both the seller and the dealer.
Preview - Car Consignment Form
USED VEHICLE CONSIGNMENT AGREEMENT
Exclusive listing with the exclusive right to sell
I (We) _____________________________________ the Consignor(s) agree(s) to consign and deliver possession to ________________
___________________________________________at address of _______________________, with telephone number _____________,
Dealer No. __________________, the Consignee, the vehicle described as follows, for the sole purpose of selling the vehicle with a
minimum selling price of $______________. Consignor(s) shall have final approval of any proposed sale of the vehicle.
This agreement is to begin on ______________________ and will terminate on ________________. The terms of this agreement are that
the Consignor shall return the vehicle to the consignor(s), or enter into a new agreement at the termination of this consignment agreement.
Year |
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Make |
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Model |
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VIN# |
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License Plate # |
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Odometer |
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Style |
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Exterior Color |
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Actual Miles, TMU, Exempt? |
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Air Conditioning Power Locks
Keyless Entry No. Remotes: __________
Power Windows Power Seats Power Sunroof
Leather – Color: ____________________
Cloth – Color: _____________________
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Engine: ____________________________
Transmission: _______________________
AWD
FWD
RWD 4WD Navigation DVD system
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AM/FM Cassette AM/FM CD Player AM/FM CD Changer Manuals Maintenance Records Floor Mats
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Consignor(s) warrant(s) that he/she (they) has/have possession of the title or that the title is held by the below listed lien holder and that there are no interests, liens, or claims against the vehicle which are not below:
Name of Lien holder: |
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Address: |
Phone No.: |
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Account No.: |
The Consignor(s) agree(s) that, pending sale, the vehicle’s title shall remain in Consignor(s) name and that theft, fire, comprehensive and liability insurance be and/or must remain in effect during the consignment period.
Agent Name: |
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Phone No.: |
Insurance Co.: |
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Address: |
Policy No.: |
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Liability Limits: |
Effective: |
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Expiration: |
The Consignor(s) represents and warrants that to the best of the Consignor(s) knowledge, information and belief, that the vehicle has not been involved in an accident. If the vehicle has been in an accident, the Consignor(s) has provided Consignee with the relevant information.
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Yes
Yes
Yes
Yes
Yes
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No |
Has this vehicle ever been in an accident? |
No |
Has this vehicle ever been in a flood? |
No |
Has this vehicle ever had hail damage? |
No |
Has this vehicle ever had a branded title? |
No |
Is the vehicle currently unable to pass safety or emissions inspections? |
If “Yes” checked above, please provide details:
Indicate whether the vehicle is:
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Yes Yes
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No |
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No |
WARRANTY |
Condition of Vehicle: |
□ Excellent |
□ Average |
□ Poor |
The vehicle requires the following work:
The delivery of this vehicle is on consignment and is not a sale of the vehicle to the Consignee. The Consignee agrees to receive the vehicle in trust and not to permit its use for any other purposes than what is contained in this agreement without express written consent of the Consignor(s).
Consignor(s) hereby agree(s) to the following commission rates as set forth by the Consignee:
Sale Price of Vehicle |
Commission/Costs |
Sale Price of Vehicle |
Commission/Costs |
$_______ |
$_______ |
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$_______ - $_______ |
$_______ |
$_______ and up |
___% |
Carfax & NADA reports are included in commission cost. Advertising on Autotrader, KBB, CarGurus, TrueCar, Vast, Edmunds &
CarFax Online are included in commission cost. Cars.Com, Craigslist, Ebay and any other specialty ad site are extra on cars under
$_______. Complete detailing, safety inspection, repair work, financing and offered warranty plans are available at an extra cost and are
not included in the commission fee.
Additional Fees If Applicable: |
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$_______ |
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Safety Inspection/Emission |
$___ + Sales Tax (cars/lt trucks) |
Finance Facilitation Fee: |
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Labor Rate |
$_____/hour, plus parts |
Professional Detail |
$_______ & Up |
Warranty Plans: |
$_____ & up |
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Upon completion of sale and receipt of a good, negotiable title, the net amount due to the Consignor(s) from the Consignee shall be the gross sale amount less any costs for repairs or detailing previously agreed to by Consignor(s), and commission rate as set forth in this agreement, and further agrees that the Consignee will pay off any existing encumbrances against said vehicle and deduct the same from the net amount due.
If repairs are required before or during the period of consignment, Consignee shall notify the Consignor(s) and shall secure Consignor(s) approval before any work shall commence. All repair costs will be deducted from the Consignor(s) net. If the vehicle is not sold during the specified agreement term, Consignor(s) agree(s) to pay repairs before vehicle is returned to Consignor(s).
In the event the vehicle is sold by someone other than the Consignee during the period of agreement, the Consignor(s) agree(s) to pay the Consignee _____ percent ( ___%) of the price received. In the event a sale is made to a buyer who discussed the vehicle with the
Consignee, then the Consignor(s) agree(s) to pay the Consignee _____ percent ( ___%) of the vehicle’s selling price.
Should the Consignor(s) wish to remove the vehicle from Consignee’s premises, Consignee shall require a minimum of _________ ( __ )
hours’ notice. The vehicle can then be removed between the hours of ______ and ______ pm on weekdays or subject to appointment. All
advertising, detail, repair, inspection, and any other costs incurred while the vehicle was on the Consignor’s premises will be due at the time of removal.
If the vehicle remains unsold and a new agreement is not considered, or if the vehicle has been sold but not removed from Consignee’s premises or if the Consignor(s) or buyer(s) are delinquent in paying fees, Consignee may have the vehicle impounded at the Consignor(s)
or buyer(s) expense without prior notice to the Consignor(s) or buyer(s). Additionally, Consignee may, at any time, demand that the vehicle be removed from Consignee’s premises upon _________ ( __ ) hour notice to Consignor(s).
Consignor(s) hereby promise(s) to defend, indemnify and hold harmless Consignee, its employees agents and assigns from any and all demands, judgments, claims, including reasonable legal and all other expenses actually incurred and paid, incident to any claim whether baseless or well founded by any third party in connection with any automobile taken by Consignee on consignment, including without limitation any claim for taxes by any State of the United States, territory or political subdivision thereof. The indemnification language contained herein shall survive the termination of this agreement,
It is further agreed that the Consignee, its agents or assigns are not responsible for any damage to the vehicle due to fire, accident, theft, vandalism or any cause whatsoever.
Consignor: |
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Email: |
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Address: |
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Home Phone |
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Work Phone: |
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Signature: |
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Date: |
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Consignee on behalf of ________________________: |
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NOTICE TO CONSIGNOR: Failure of the Consignee to comply with the terms of this agreement may be a violation of stature which could result in criminal or administrative sanctions, or both. If you feel the Consignee has not complied with the terms of this agreement, please contact the Department of Motor Vehicles, Division of Investigations and Occupational Licensing Bureau of Investigations, via the local Department of Motor Vehicles office. The Consignee is the person(s) or dealer who is selling the vehicle(s) on behalf of the Consignor. The Consignor is the person(s) who has given the vehicle to the Consignee to be sold.
Document Specifics
| Fact Name | Details |
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| Definition | A Car Consignment Form is an agreement allowing a dealer (Consignee) to sell a vehicle on behalf of the owner (Consignor). |
| Exclusive Listing | The agreement typically grants the Consignee exclusive rights to sell the vehicle during the specified term. |
| Minimum Selling Price | The Consignor sets a minimum selling price, ensuring they receive at least that amount from the sale. |
| Approval of Sale | Consignors retain final approval over any proposed sale, giving them control over the transaction. |
| Insurance Requirement | The Consignor must maintain insurance on the vehicle during the consignment period to protect against loss. |
| Condition Disclosure | Consignors must disclose the vehicle's condition and any past accidents, ensuring transparency in the sale. |
| Commission Structure | The Consignee's commission is based on the sale price, with specific rates outlined in the agreement. |
| Termination Clause | The agreement specifies a start and end date, detailing what happens if the vehicle does not sell by the end date. |
| State-Specific Laws | Each state may have specific regulations governing consignment agreements, often found in the state's vehicle code. |
Car Consignment: Usage Instruction
Filling out the Car Consignment form is an important step in ensuring a smooth process for selling your vehicle. Once you have completed the form, it will be submitted to the dealer or consignee, who will handle the sale on your behalf. Make sure to provide accurate information to avoid any complications later on.
- Begin by entering your name(s) in the space provided for the Consignor(s). This is the person or people consigning the vehicle.
- Fill in the name of the Consignee (the dealer or individual selling the vehicle) along with their address and telephone number.
- Specify the minimum selling price for your vehicle in the designated area.
- Indicate the start and termination dates of the consignment agreement.
- Provide detailed information about the vehicle, including the year, make, model, VIN, license plate number, and odometer reading.
- Check the boxes to indicate the vehicle's features, such as air conditioning, power locks, and any other relevant options.
- List the engine and transmission types, and indicate if the vehicle has all-wheel drive (AWD), front-wheel drive (FWD), rear-wheel drive (RWD), or four-wheel drive (4WD).
- Note any additional features such as navigation systems, audio equipment, and maintenance records.
- Provide the name and contact information of any lien holder if applicable.
- Confirm that you have possession of the vehicle's title and that there are no undisclosed claims against it.
- Answer the questions regarding the vehicle's accident history and condition by checking the appropriate boxes.
- Indicate whether the vehicle is being sold "as-is" and describe its condition as excellent, average, or poor.
- Review and agree to the commission rates and any additional fees that may apply.
- Sign and date the form to validate the agreement.
- Provide your contact information, including email, home phone, and work phone.
- Ensure that the Consignee also signs on behalf of their dealership or organization.
Learn More on Car Consignment
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What is a Car Consignment form?
The Car Consignment form is a legal document that allows a vehicle owner, referred to as the Consignor, to authorize a dealer, known as the Consignee, to sell their vehicle on their behalf. This agreement outlines the terms of the consignment, including the minimum selling price, duration of the agreement, and commission rates.
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Who are the parties involved in the consignment agreement?
There are two main parties involved: the Consignor, who is the vehicle owner, and the Consignee, who is the dealer responsible for selling the vehicle. The Consignor delivers possession of the vehicle to the Consignee for the purpose of sale.
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What information is required on the form?
The form requires detailed information about the vehicle, including:
- Year, Make, Model, and VIN number
- License Plate number and Odometer reading
- Condition and features of the vehicle
- Details regarding any existing liens
- Insurance information
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What happens if the vehicle does not sell during the consignment period?
If the vehicle remains unsold by the end of the consignment period, the Consignor has the option to either enter into a new agreement or retrieve the vehicle. The Consignor may also be responsible for any repair costs incurred during the consignment period before the vehicle is returned.
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Are there any fees associated with the consignment?
Yes, there are several fees that may apply, including:
- Commission rates based on the sale price of the vehicle
- Costs for repairs, detailing, and inspections
- Advertising fees for certain platforms
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What if the vehicle has been in an accident?
The Consignor is required to disclose any accidents the vehicle has been involved in. If the vehicle has been in an accident, the Consignor must provide relevant information to the Consignee.
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Can the Consignor remove the vehicle from the Consignee's premises?
The Consignor can remove the vehicle but must provide a minimum notice as specified in the agreement. The vehicle can only be removed during designated hours unless an appointment is made.
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What happens if the vehicle is sold by someone other than the Consignee?
If the vehicle is sold by another party during the consignment period, the Consignor agrees to pay the Consignee a percentage of the sale price, as outlined in the agreement.
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What is the role of insurance during the consignment period?
The Consignor must maintain insurance coverage for the vehicle during the consignment period. This includes theft, fire, comprehensive, and liability insurance, ensuring protection against potential damages or losses.
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What should the Consignor do if the Consignee fails to comply with the agreement?
If the Consignee does not comply with the terms of the agreement, the Consignor should contact the Department of Motor Vehicles, Division of Investigations and Occupational Licensing Bureau of Investigations, for assistance.
Common mistakes
Filling out a Car Consignment form can be a straightforward process, but many people make common mistakes that can lead to complications down the line. One frequent error is failing to provide complete contact information for both the consignor and the consignee. Missing details, such as a phone number or address, can create confusion and hinder communication. Always double-check that all fields are filled out accurately.
Another mistake is neglecting to specify the minimum selling price of the vehicle. This amount is crucial, as it sets expectations for both parties. Without it, misunderstandings may arise regarding the acceptable sale price. Be sure to fill in this section clearly and accurately to avoid any future disputes.
Many individuals also overlook the importance of disclosing any existing liens on the vehicle. If the title is held by a lien holder, this information must be included. Failure to do so could result in legal issues or financial complications later on. Always be transparent about any claims or interests against the vehicle.
Another common oversight is not indicating the condition of the vehicle. This section requires a clear assessment of whether the vehicle is in excellent, average, or poor condition. Skipping this detail can mislead potential buyers and may affect the sale process. Take the time to evaluate the vehicle honestly.
People often forget to check the appropriate boxes regarding the vehicle's history, such as whether it has been in an accident or has a branded title. Providing accurate answers is essential for maintaining trust and credibility. If there are any concerns about the vehicle's history, it's better to disclose them upfront.
Additionally, many consignors fail to understand the commission structure outlined in the form. It’s important to read this section carefully and ensure that you agree with the terms. Misunderstandings about commission rates can lead to dissatisfaction after the sale. Make sure you know what you are signing up for.
Lastly, neglecting to sign and date the form is a common yet critical error. Without a signature, the agreement is not legally binding. Ensure that both parties sign and date the document to finalize the consignment agreement properly. Taking these simple steps can help ensure a smoother process when consigning your vehicle.
Documents used along the form
When engaging in a vehicle consignment process, several additional forms and documents may be required to ensure a smooth transaction. Below is a list of commonly used documents that complement the Car Consignment form. Each document serves a specific purpose in the consignment process, providing clarity and legal backing to the transaction.
- Title Transfer Form: This document is necessary for transferring ownership of the vehicle from the Consignor to the new buyer once the vehicle is sold. It ensures that the title reflects the new owner's information.
- Bill of Sale: A Bill of Sale serves as proof of the transaction between the Consignor and the buyer. It details the sale price, vehicle information, and the parties involved, protecting both sides in case of disputes.
- Vehicle History Report: This report provides potential buyers with a comprehensive history of the vehicle, including any accidents, title issues, or service records. It builds trust and transparency in the sale process.
- Insurance Verification Form: This form confirms that the vehicle is insured during the consignment period. It protects both the Consignor and the Consignee from liability in case of accidents or damages.
- Power of Attorney: A Power of Attorney may be needed if the Consignor cannot be present to sign necessary documents. This legal document allows the Consignee to act on behalf of the Consignor in specific matters related to the sale.
- Safety Inspection Certificate: This certificate verifies that the vehicle meets safety standards. It can help in attracting potential buyers by ensuring that the vehicle is roadworthy.
- Emissions Test Certificate: Similar to the safety inspection, this certificate proves that the vehicle meets emissions regulations. It is often required in many states before a vehicle can be sold.
- Repair Authorization Form: If repairs are needed before or during the consignment period, this form allows the Consignee to obtain permission from the Consignor to proceed with the necessary work.
- Advertising Agreement: This document outlines the terms of advertising the vehicle, including the platforms used and any associated costs. It ensures that both parties agree on how the vehicle will be marketed.
- Commission Agreement: This form specifies the commission rates and terms agreed upon by the Consignor and Consignee. It clarifies payment expectations and helps avoid misunderstandings.
Utilizing these documents alongside the Car Consignment form can facilitate a more organized and legally sound transaction. It is crucial to ensure that all necessary paperwork is completed accurately and promptly to avoid any potential issues during the consignment process.
Similar forms
The Vehicle Purchase Agreement is similar to the Car Consignment form in that both documents outline the terms of a vehicle transaction. In a Vehicle Purchase Agreement, the buyer and seller agree on the sale of a vehicle, including the price, condition, and any warranties. Like the consignment form, it requires details about the vehicle, such as make, model, and VIN. Both documents emphasize the importance of clear communication between parties to ensure a smooth transaction.
The Bill of Sale serves as another comparable document. It acts as a legal record of the sale and transfer of ownership from the seller to the buyer. In both the Bill of Sale and the Car Consignment form, essential details about the vehicle are included. Additionally, both documents require signatures from the involved parties to validate the agreement. The Bill of Sale, however, finalizes the transaction, while the consignment form maintains the seller's ownership until the vehicle is sold.
The Lease Agreement for a vehicle shares similarities with the Car Consignment form in that both involve the transfer of vehicle possession without a change in ownership. A Lease Agreement allows a lessee to use a vehicle for a specified time while making payments, similar to how a consignment form allows a dealer to sell a vehicle on behalf of the owner. Both documents outline responsibilities regarding maintenance and insurance, ensuring that the vehicle remains in good condition throughout the term.
The Power of Attorney document is also akin to the Car Consignment form. This legal document allows one person to act on behalf of another in specific matters, including vehicle transactions. In both cases, trust is a critical component. The consignor grants the consignee the authority to sell the vehicle, similar to how a Power of Attorney grants authority for various actions, including signing documents related to the vehicle.
The Vehicle Title Transfer form is another document that relates closely to the Car Consignment form. While the consignment form allows for the vehicle to be sold while the title remains with the consignor, the Title Transfer form officially changes ownership from the seller to the buyer. Both documents require accurate vehicle information and signatures, ensuring that all parties are aware of their rights and responsibilities regarding the vehicle.
The Insurance Policy Declaration is similar in that both documents address the need for insurance coverage during the vehicle's consignment period. The Car Consignment form mandates that insurance remains in effect while the vehicle is with the consignee. Similarly, an Insurance Policy Declaration outlines coverage details, ensuring that the vehicle is protected against potential damages or losses during the consignment period.
The Vehicle Inspection Report can also be compared to the Car Consignment form. Both documents provide a detailed assessment of the vehicle's condition. The inspection report is often required before a sale to ensure the vehicle meets safety and operational standards. In the consignment form, the condition of the vehicle is also documented, which helps set expectations for potential buyers.
The Retail Installment Sales Contract is another relevant document. It outlines the terms of financing a vehicle purchase, including payment schedules and interest rates. Like the Car Consignment form, it includes specific vehicle details and requires signatures from both parties. Both documents are essential in facilitating a vehicle transaction, ensuring that all terms are clear and agreed upon.
The Vehicle Donation Receipt is similar in that it documents the transfer of a vehicle, albeit without a sale. Both the donation receipt and the consignment form require details about the vehicle and the parties involved. While the consignment form focuses on selling the vehicle, the donation receipt serves as proof of the vehicle's transfer to a charitable organization, emphasizing the importance of documentation in vehicle transactions.
Lastly, the Vehicle Registration form shares similarities with the Car Consignment form. Both documents require detailed information about the vehicle and its owner. The registration form establishes legal ownership and is necessary for operating the vehicle on public roads. In contrast, the consignment form maintains the consignor's ownership until the vehicle is sold, highlighting the importance of proper documentation in vehicle ownership and transfer processes.
Dos and Don'ts
When filling out the Car Consignment form, there are several important steps to follow. Here are some things you should and shouldn't do:
- Do provide accurate information about the vehicle, including the year, make, model, and VIN.
- Do clearly state the minimum selling price you expect for the vehicle.
- Do ensure that you have possession of the title or provide details about the lien holder.
- Do disclose any accidents or damage the vehicle has experienced.
- Do read the commission rates and additional fees carefully before signing.
- Don't leave any sections of the form blank; incomplete forms can lead to delays.
- Don't forget to keep a copy of the signed agreement for your records.
By following these guidelines, you can help ensure a smooth consignment process.
Misconceptions
- Misconception 1: The Consignor loses ownership of the vehicle during consignment.
- Misconception 2: The Consignee can sell the vehicle without the Consignor's approval.
- Misconception 3: All costs are included in the commission fee.
- Misconception 4: The Consignor is not responsible for any repairs during consignment.
- Misconception 5: The vehicle can be removed from the Consignee's premises at any time without notice.
- Misconception 6: The Consignee is liable for any damage to the vehicle.
- Misconception 7: There are no legal repercussions for the Consignee if they fail to comply with the agreement.
- Misconception 8: The Consignee can charge any commission rate they choose.
- Misconception 9: The Consignor can sell the vehicle independently without consequences.
This is incorrect. The Consignor retains ownership of the vehicle throughout the consignment period. The Consignee acts as an agent for sale, not as a buyer.
In reality, the Consignor has final approval over any proposed sale. The Consignee must obtain this approval before finalizing any transaction.
This is misleading. While some advertising and reporting costs may be included, additional fees for detailing, inspections, and repairs are typically extra.
Contrary to this belief, if repairs are necessary, the Consignee must notify the Consignor and obtain approval before proceeding. Repair costs will be deducted from the Consignor's net proceeds.
This is not accurate. The Consignor must provide a minimum notice period to the Consignee before removing the vehicle, as specified in the agreement.
This is a common misunderstanding. The agreement states that the Consignee is not responsible for damage due to fire, theft, or other causes while the vehicle is in their possession.
This is false. If the Consignee does not adhere to the terms, they may face criminal or administrative sanctions, as outlined in the notice to the Consignor.
This is misleading. The commission rates must be agreed upon by both parties and specified in the consignment agreement.
This is incorrect. If the vehicle is sold by someone other than the Consignee during the agreement period, the Consignor may still owe a commission to the Consignee.
Key takeaways
Filling out and using the Car Consignment form requires careful attention to detail and understanding of the responsibilities involved. Here are key takeaways to keep in mind:
- Understand the Roles: The Consignor is the individual or entity consigning the vehicle, while the Consignee is the dealer or individual selling the vehicle on behalf of the Consignor.
- Provide Accurate Information: Ensure that all vehicle details, including make, model, VIN, and condition, are accurately filled out. This information is crucial for the sale process.
- Set a Minimum Selling Price: The form requires the Consignor to establish a minimum selling price. This figure must reflect the value the Consignor is willing to accept.
- Review Commission Rates: Understand the commission structure outlined in the agreement. Commissions can vary based on the sale price of the vehicle, and additional fees may apply for services like advertising and repairs.
- Insurance Responsibilities: The Consignor must maintain insurance coverage on the vehicle during the consignment period. This protects against potential damages or losses.
- Termination and Return: Be aware of the agreement's duration and the process for returning the vehicle if it does not sell. The Consignor has the right to reclaim the vehicle at the end of the term.
By following these guidelines, both the Consignor and Consignee can navigate the consignment process more effectively, ensuring a smoother transaction for all parties involved.