Download Da 1380 Form in PDF

What is the DA 1380 form used for?

The DA 1380 form, also known as the Army Reserve Record of Individual Performance of Reserve Duty Training, is used to document the training and duties performed by soldiers in the Army Reserve. It helps track both paid and non-paid inactive duty training and ensures that soldiers receive the appropriate retirement points for their service.

Who is responsible for preparing the DA 1380 form?

The responsibility for preparing the DA 1380 form varies based on the type of training or duty performed. Generally:

• The chief of the proponent agency prepares it for training projects with prior approval.
• A designated military representative fills it out for professional or trade convention meetings.
• The commanding officer of the unit of attachment prepares it for training in an attached status.
• For training with another service, the soldier completes most items and obtains the signature of the authorized official.
• All other reserve training is prepared as directed by the area commander.

When should the DA 1380 form be prepared?

The DA 1380 form should be prepared by the last day of each duty month. This ensures timely submission to the appropriate pay channels or the Army Human Resources Command (AHRC) for non-paid inactive duty training. It is important to meet this deadline to guarantee that soldiers receive their retirement points accurately.

What information is required on the DA 1380 form?

The form requires several key pieces of information, including:

1. The soldier's name and organization.
2. The dates and hours of duty performed.
3. The type of duty (paid or non-paid).
4. The location and nature of the training or instruction.
5. The signature of an officer who verifies the duties performed.

It is important to provide accurate and complete information to ensure proper processing.

How are retirement points calculated on the DA 1380 form?

Retirement points are calculated based on the type of duty performed. The form uses codes to indicate whether the duty was paid or non-paid, along with the corresponding retirement points. For example:

• "P-1" equals a four-hour paid period.
• "N-1" equals a four-hour non-paid period.

These codes help determine the total retirement points a soldier earns for their service.

What happens after the DA 1380 form is submitted?

Once the DA 1380 form is validated by the Defense Finance and Accounting Service (DFAS) for paid duties or AHRC for non-paid duties, the appropriate retirement points are awarded. Units must ensure that the form is filed correctly and submitted to the soldier's Army Military Human Resource Record (AMHRR) as per the required regulations.

Filling out the DA 1380 form can be a straightforward process, yet many individuals encounter pitfalls that can lead to delays or inaccuracies. One common mistake is failing to complete all required fields. Each section of the form has specific instructions, and omitting even one detail can result in the form being returned for correction. For example, not providing the full name or the correct address of the records manager can hinder the processing of the form.

Another frequent error is incorrectly citing the authorization for the duties performed. The form requires individuals to reference the appropriate documentation from AR 140-185. When this citation is vague or incorrect, it can raise questions about the legitimacy of the reported duties. It is essential to ensure that the cited authorization aligns precisely with the type of training or duty being reported.

Additionally, many individuals struggle with accurately reporting the hours worked. The form specifies how to document hours in columns, yet some may misinterpret the instructions. For instance, entering hours in the wrong format or failing to distinguish between paid and non-paid duties can lead to discrepancies in retirement points. Such errors can affect an individual’s retirement benefits, making it crucial to follow the guidelines closely.

Lastly, neglecting to secure the necessary signatures can create significant issues. The responsible officer must sign the form to validate the reported duties. Without this signature, the form lacks the required verification and may not be processed. Individuals should ensure that they understand who is authorized to sign and confirm that the signature is obtained before submission. Each of these mistakes can complicate the process and delay the recognition of service performed.

The DA Form 1380 is essential for documenting an individual's performance during Reserve Duty Training. However, several other forms and documents often accompany it to ensure proper record-keeping and compliance with military regulations. Below is a list of these related documents, each serving a specific purpose in the overall process.

• DA Form 1059: This form is used to document the completion of training courses. It provides details on the course attended, the duration, and the performance of the soldier, serving as an official record of training achievements.
• DA Form 4187: This form is a personnel action request that can be used for various administrative purposes, including requests for duty changes or training assignments. It helps in tracking changes in a soldier's status or responsibilities.
• DD Form 214: This document is issued upon a service member's retirement, discharge, or separation from active duty. It summarizes the soldier's military service, including awards and decorations, and is crucial for veterans' benefits.
• DA Form 3349: Known as the Physical Profile, this form provides information about a soldier's medical condition and any limitations on their duty. It is vital for ensuring that soldiers are assigned to appropriate tasks based on their health status.
• DA Form 7500: This form is used for documenting the soldier's attendance at various training events. It serves as a record of participation and can impact retirement points and pay.
• DA Form 2-1: This is the personnel qualification record, which contains a soldier's career information, including assignments, qualifications, and training. It is a comprehensive overview of a soldier's military history.
• IPERMS Documentation: The Interactive Personnel Electronic Records Management System (iPERMS) is used for maintaining digital records of soldiers. Documents submitted to iPERMS include various forms and reports to ensure accurate and accessible personnel records.

Each of these forms plays a vital role in the management of military personnel and their training. By understanding the purpose of each document, soldiers and their commanding officers can ensure that all necessary information is accurately recorded and submitted in a timely manner. This attention to detail is crucial for maintaining proper military records and ensuring that soldiers receive the benefits and recognition they deserve.

The DA Form 1059, known as the Academic Evaluation Report, is similar to the DA Form 1380 in that both documents serve to record and evaluate a service member's performance. The DA Form 1059 is specifically used to assess the performance of soldiers who have completed formal training courses. It includes information such as the course title, dates of attendance, and a narrative evaluation of the soldier’s performance, which can be crucial for career progression. Like the DA Form 1380, it must be completed and submitted in a timely manner to ensure that the soldier's records accurately reflect their training and accomplishments.

The DA Form 4856, or Developmental Counseling Form, also shares similarities with the DA Form 1380. This form is utilized for documenting counseling sessions between leaders and soldiers. It provides a structured format for addressing performance issues, setting goals, and outlining expectations. Both forms require input from a supervisor or officer, emphasizing the importance of accountability and communication in the development of soldiers. The DA Form 4856 can play a vital role in a soldier’s career, just as the DA Form 1380 does in recording training activities.

The DA Form 2-1, or Personnel Qualification Record, is another document akin to the DA Form 1380. It serves as a comprehensive record of a soldier’s qualifications, assignments, and training history. While the DA Form 1380 focuses on specific training events, the DA Form 2-1 provides a broader overview of a soldier’s career. Both documents are essential for maintaining accurate personnel records and can be used to assess readiness for future assignments or promotions.

The DA Form 4187, known as the Personnel Action Request, is similar in that it facilitates the processing of various personnel actions, including requests for training and duty assignments. This form is often used to initiate changes in a soldier's status or to document significant events in their career. Like the DA Form 1380, it requires appropriate signatures and must be submitted through the proper channels to ensure timely processing.

The DA Form 7500, or Reserve Component Unit Training Plan, aligns with the DA Form 1380 by outlining the training objectives and schedules for reserve units. This document is crucial for planning and executing training activities, ensuring that soldiers receive the necessary instruction and experience. Both forms emphasize the importance of structured training and accountability in the development of military personnel.

The DA Form 31, or Request and Authority for Leave, is comparable to the DA Form 1380 in that it requires approval from a commanding officer and involves documentation of a soldier's activities. While the DA Form 31 focuses on leave requests, it also impacts a soldier's training and duty status. Accurate completion and submission of this form are essential for maintaining proper records and ensuring that soldiers are accounted for during training periods.

Lastly, the DA Form 1058, or Application for Active Duty for Training, shares similarities with the DA Form 1380 in that both are used to document training-related activities. The DA Form 1058 is specifically for soldiers applying for active duty training and requires detailed information about the training program. Both forms serve to ensure that soldiers' training records are complete and up-to-date, which is critical for their professional development and readiness.

When filling out the DA Form 1380, it’s crucial to ensure accuracy and completeness. Here’s a list of important dos and don’ts to guide you through the process.

• Do prepare the form by the last day of each duty month to ensure timely submission.
• Do check the appropriate box for the type of duty performed in Item 9.
• Do provide the complete designation and address of the records manager in Item 4.
• Do include all relevant dates, hours, and locations in the duty description.
• Do have the responsible officer sign the form in Item 11 for verification.
• Don’t leave any items blank that are required; ensure all necessary information is filled in.
• Don’t forget to submit the form to the appropriate pay channel or AHRC as needed.

Following these guidelines will help ensure that the DA Form 1380 is completed correctly, facilitating a smooth process for reporting your training and duties.

There are several misconceptions about the DA 1380 form that can lead to confusion among users. Understanding these misconceptions can help ensure that the form is completed correctly and submitted on time. Here are six common misunderstandings:

• The DA 1380 form is only for paid duty. Many believe that this form is exclusively for reporting paid duties. In reality, it is used for both paid and non-paid inactive duty training, allowing for accurate reporting of all types of training.
• Only officers can complete the DA 1380 form. While officers often sign the form, it can be prepared by various personnel, including designated military representatives and commanding officers, depending on the context of the training.
• Submission deadlines are flexible. Some may think that deadlines for submitting the DA 1380 form are not strict. However, it is crucial to submit the form by the last day of each duty month to ensure proper processing of pay and retirement points.
• All items on the form are optional. It's a common belief that some sections of the DA 1380 can be left blank. In fact, many items are essential for accurate reporting and must be completed to avoid processing delays.
• The form is only relevant for Army Reserve personnel. While the DA 1380 is primarily used by Army Reserve members, it can also apply to Soldiers assigned to Active Component units or other services when they perform equivalent duties.
• Once submitted, the form cannot be changed. Some individuals think that after the DA 1380 is submitted, it cannot be amended. However, if errors are discovered, it is possible to correct and resubmit the form as needed.

By clarifying these misconceptions, individuals can better navigate the requirements and processes associated with the DA 1380 form.

Filling out and using the DA 1380 form is essential for documenting Reserve duty training. Here are key takeaways to keep in mind:

• Timeliness is crucial. Complete the DA 1380 by the last day of each duty month.
• Know who prepares the form. Different individuals are responsible for filling it out based on the type of training or duty performed.
• Provide accurate information. Ensure that all required fields, such as dates and locations, are filled out correctly.
• Check the appropriate duty type. Indicate whether the duty was paid or non-paid by selecting the correct box in Item 9.
• Document hours accurately. Enter the total number of hours worked for each duty day as specified in the guidelines.
• Signature matters. The responsible officer must sign the form to verify the accuracy of the reported duties.
• Submit on time. Ensure that the completed form is submitted to the appropriate pay channel or AHRC before the deadline.
• File properly. After validation, file the form according to the established guidelines to maintain accurate records.